January 7, 2019
University Archives
About
Access Policy
Request a Visit
Downloadable Forms
Resources
Quick Links
About
Browsing Collections in PRIMO
- Go to the Library website, then click on the PRIMO Catalog Search bar
- Click “Advanced Search”
- Select Library/location in the drop-down menu
- Type Archives or AR
- Narrow down search results by selecting Material Type, Language, and/or Publication Date
- Click Search or hit Enter
- Assessment
- Room Use of archival materials
- In-house Loans
- Archival preservation
- Exhibitions
- Current Exhibition
- Past Exhibitions
Monday – Friday
7:00 AM – 4:00 PM
Access Policy
- A valid UA&P ID must be worn at all times by all internal researchers upon entering the DEEL – Archives.
- All personal belongings of the researchers will be deposited in the info desk upon entry and claimed when exiting the Archives.
- All archival materials are exclusive for room use only at the DEEL Archives Section.
- The UA&P Community, including alumni upon presentation of valid UA&P alumni ID may access the archival materials free of charge.
- Internal researchers must present a valid UA&P ID at the Info Desk.
- Researchers are required to accomplish the Archives Borrower’s slip and present the duly accomplished slip to the Archives in-charge.
- The Librarian/staff in charge of the Archives collects the requested archival materials from the controlled storage area.
- The user’s ID will be deposited at the Info Desk until the borrowed archival materials are returned.
- Researchers are encouraged to bring their own paper and pencil.
- All UA&P faculty and staff are allowed to borrow archival materials.
- The duration and purpose of in-house loan should be specified in the Transmittal Form.
- The maximum allowable in-house loan period is one (1) regular semester for staff and faculty members.
- Food and drinks are strictly not allowed in the Archives premises.
- All borrowed materials must be returned in proper condition and order.
- Any form of damage done upon the archival materials will be penalized (see Charges for Lost and Damaged Archival Materials).
- Researchers are encouraged to follow proper care and handling of archival materials.
- The researcher shall be charged with a fee equivalent to the cost of mending for any form of damage incurred while the archival material is in use.
- Researchers who find damages in the materials they intend to borrow must report it at once to the Archivist in-charge, otherwise they will be accountable for the damage.
- Charges for lost archival materials shall be based on assessed value or the material’s market value, if applicable.
- Failure to settle accountability for lost and damaged archival materials entail forfeiture of researcher’s access privileges to the University Archives.
- Any form of reproduction of all archival materials shall be subject to the approval of the copyright owner, referred to herein as the author who created the work.
- Reproduction or communication of the archival materials in print or electronic form must require the consent of the copyright owner.
- The archival materials may not be used for commercial purposes without the permission of the copyright owner.
- The researcher shall have the sole responsibility to obtain the proper copyright permissions from the author.
- A valid ID and a referral letter from the Chief Librarian or immediate supervisor must be presented by researchers from other institutions.
- Researchers such as Opus Dei members who are not employees of UA&P must secure an endorsement letter from the UA&P Management Committee before allowing access to the Archives.
- A researcher’s fee of PhP 100.00 is charged per person for every visit.
- Alumni without a valid UA&P alumni ID is charged P50.00 per visit.
Request a Visit
Downloadable Forms
The forms below are for the sole use of UA&P library patrons and can only be viewed if you are signed in to your UA&P (uap.asia) account.
- Records Storage Request Form (RSRF)
- Loan Request Form (LRF)
Resources
The links below are for the sole use of UA&P library patrons and can only be viewed if you are signed in to your UA&P (uap.asia) account.
General Records Disposition Schedule (GRDS)
Quick Links
Not so fast! It seems we were not so quick with our ‘quick links’ after all 🙂
We’re still working on this. In the meantime, you may chat with one of our friendly librarians by clicking on the golden chat button below (bottom-right corner).
