20 AUGUST 2022
Frequently-Asked Questions
Outsider researchers are required to call the university library in advance or send an email to book an appointment. A referral letter is required.
Library Access Guidelines for UA&P Alumni Researchers
UA&P alumni researchers may use the University Library on Wednesdays, from 8am-5pm and Saturdays, from 8:30am to 4:00pm subject to space availability and prior approval of the visit.
Procedure for Library Access
- Submit a request for a library visit.
Arrange your visit in advance by emailing lib.infodesk@uap.asia, and cc: alumni@uap.asia. Please include the following in your email:
- A signed Research Letter of Undertaking stating the purpose of your research and your commitment to comply with the University’s library policies and procedures.
- Your complete name, UA&P degree program and student number.
- If currently enrolled in another institution: Name of University and program.
Library staff will review your request and may ask for additional supporting documents, if necessary. Visits will be confirmed only upon receipt and approval of the Research Letter of Undertaking.
- Await confirmation of your visit.
Once your request has been approved, the Library will send you an email confirmation and coordinate with the Security Office to notify them of your scheduled visit.
- Follow campus entry procedures on the day of your visit.
Upon arrival, register at the Security Office and comply with the University’s campus entry protocols. Present your valid government-issued ID and email approval at the Reception Office.
- Observe the permitted duration of library use.
Each confirmed visit allows access to the Library’s on-site facilities for an initial period of four (4) hours. This period may be renewed in successive four-hour increments, subject to library policies, operating hours, and facility availability.
For further inquiries or assistance, please contact lib.infodesk@uap.asia.
Please refer to our policies regarding researchers from outside institutions.
Yes, UA&P students and staff may visit other libraries. We suggest, however, that you check out the requirements needed before you visit these libraries through our reference librarian. You may also view the directory of local libraries for an overview of the library requirements.
Yes, we can provide a guided tour of the library facilities for guests and outsiders. You may use the online booking form to schedule an appointment.
The forms below are for the sole use of UA&P library patrons and can only be viewed if you are signed in to your UA&P (uap.asia) account.
Most of the online subscriptions can be accessed off-campus using your UA&P (uap.asia) account via the OpenAthens service. Other resources that do not support the OpenAthens service would require you to configure your computer’s network proxy settings before you can access the institutional subscription. Using the OpenAthens is pretty straightforward since all you have to do is sign in with your uap.asia account when prompted. As for setting up the network proxy, you can find the configuration steps on our Online Guide for Off-Campus Journal Access.
First of all, you need to fill out the Online Application Form for Off-Campus Account Request and follow the rest of the instructions indicated on the page.
Please follow the instructions on the links according to the operating system you are currently using: Windows PCs, Windows 10 PCs, Apple Mac OS X
Books in the General Collection circulate for two (2) weeks and one (1) week during summer. For more details, you may refer to our Policies on Loan Periods.
Books on Reserve are for room use and circulate in an hourly basis. These can be checked out overnight from 6:00 p.m. and should be returned not later than 9:00 a.m. the following day. You may also refer to our Policies on Loan Periods.
Renewals can also be done via email, telephone, or using the PRIMO platform. For more details, you may refer to our Book Borrowing Policies.
Please refer to our policy on borrowing books and take note of the column labeled “Renewals.”
A fee of Php 101.15 is charged for every visit. For further details, you may refer to our policies regarding researchers from outside institutions.
An overdue fine of Php 10.15 per day will be charged for materials in the General Collection. Please refer to our Policies on Accountabilities for details on other charges.
Referral letters are issued to those individuals who need to acquire materials in case such materials are not available in the UA&P library and also to those wish to perform research in other libraries and research agencies.
Request Form
You may fill out the Online Form to Request for a Referral Letter. The form is only available if you are currently signed in to your uap.asia account. If you are a student or staff of UA&P and do not have access to your uap.asia account, you may inform the ICT office using the online request form.
Most libraries require a referral letter from the school/university where an outside researcher would come from.
A referral letter may be requested from our Reference Librarian at the University Library Info desk from 7:00AM to 4:00PM.
The letter can be claimed after an hour.
There are libraries that accept only a specific number of outside researchers per school per day. You may inquire from our UA&P Reference Librarian for the availability of slots upon visiting or you may refer to our compiled information on local Libraries.
Kindly Accomplish the Resource Donation Form to be reviewed by the Technical services division. After evaluating the donated resource, the Technical Services Division (TSD) will provide the donor with a list of books that can be considered for inclusion in the library’s collection.
Kindly Accomplish the Resource Donation Form to be reviewed by the Technical services division. After evaluating the donated resource, the Technical Services Division (TSD) will provide the donor with a list of digital files that can be considered for inclusion in the library’s digital collection.